400+ UK industry templates. QR-locked questions, geofenced GPS, photo and signature evidence, real-time critical alerts and offline mobile. Live in an afternoon.
Each one costs UK operators hours, ratings, insurance excess or worse. Each one disappears when the digital checklist becomes digital.
Cost:When the EHO, HSE or CQC arrives, you can't prove yesterday's opening checks happened. A failed inspection costs reputation, ratings and revenue.
Fixed:Every digital check is timestamped, signed, photo-evidenced and stored in the cloud. One click exports the full audit trail for any inspector.
Cost:The check that proves something happened doesn't actually prove anything. The risk doesn't go away.
Fixed:QR-locked questions only unlock when staff scan a code at the location. Geofenced GPS proves the check happened where it should have. Remote ticking ends.
Cost:A £1,200 freezer load is written off the next morning; a fire alarm fault isn't fixed before opening; a guest slip becomes a liability claim.
Fixed:Mark any question as critical. The instant the answer triggers, an SMS, email and in-app alert fires to the on-shift responsible person. No middlemen, no diluted urgency.
Cost:You stay on paper, with all the audit-trail risk that brings.
Fixed:400+ ready-to-run UK industry templates, plus AI generation from a description, plus one-click conversion from your existing Risk Assessments — your first live digital checklist runs the same afternoon.
Cost:Five hours per manager per week, every week, on something that should be visible at a glance.
Fixed:Traffic-light dashboards show every site's checklist status in real time. The AI Assistant Manager flags overdue checks and emerging trends before they fail.
Cost:New venues open with last year's process. Compliance gets unevenly applied. The brand standard is whatever each site remembers.
Fixed:Master templates are managed centrally with version history. Sites inherit; head office controls; nothing diverges silently.
Cost:When an incident happens, the photographic evidence you needed left with a leaver six months ago.
Fixed:Photos and signatures bind to the check at source, in the cloud — defensible for insurance, litigation and regulator inspection.
Cost:A public 1-star review costs you 30 future customers. The issue itself was a 30-second fix you never got told about.
Fixed:A QR code in the toilet lets customers scan to see when the last check happened — and leave private feedback to your duty manager before it ever reaches Tripadvisor.
Twelve question types covering every kind of operational, compliance and safety check a UK service business runs. RRULE scheduling that fits real-world operating rhythms. QR-locked, geofenced, offline-capable. Linked to Risk Assessments, COSHH, HR, Time Clock and Scheduling so the checklist is part of the operation, not a parallel system.
Start from a 400+ UK template library, paste from Word/Excel/PDF, generate from a description, or convert a Risk Assessment in one click.
Apply to one site, all sites, or specific zones. Schedule with any recurrence — hourly, weekly, monthly, custom. Assign to individuals, groups, roles or rota positions.
Sub-1-minute mobile completion with photo, signature, GPS, QR-scan and offline support. Critical answers fire alerts instantly.
Traffic-light dashboards across the estate. One-click PDF export for inspectors. Cloud-stored audit trail available 24/7.
UK-regulator-aligned templates for hospitality, care, education, facilities, retail, childcare and more.
From yes/no to QR scans, sequential rotations, weather capture and temperature ranges.
Lock answers behind a physical QR scan — no more remote ticking from a desk.
SMS, email and in-app notifications the moment a critical answer triggers.
Optional location verification proves the check happened where it should have.
Native iOS and Android app stores assigned checks and syncs when reconnected.
Convert any RA into a working checklist in one click — with controls and PPE built in.
Describe the check; AI drafts the questions. Refine and go live in five minutes.
Rotate through call points, extractor grills or bins automatically — every item exercised.
Customers scan to see compliance status and leave private feedback before public reviews.
Integrates with Scheduling, Time Clock, HR, Risk Assessments and COSHH out of the box.
Build bespoke reports across multiple checklists, sites and date ranges, scheduled to email.
Skim the themes on the left, or scroll the full set. Each capability surfaces the specific frustration it removes and a real-world use case.
Pick from a library of over 400 ready-to-run digital checklist templates organised by industry and sub-category — opening checks for cafes, infection-control walks for care homes, daily-driver vehicle checks for haulage, EYFS daily routines for nurseries, fire safety walks for hotels. Every template is built around UK regulators (HSE, FSA, CQC, Ofsted) and has been tested in real operations. Apply, customise, schedule, go live.
Convert any approved Risk Assessment into a working checklist in one click. Every control measure, every PPE requirement, every safety step in the assessment becomes a question on the checklist staff actually complete on the floor. Staff doing the work see the relevant assessment context as they work — keeping the assessment and the day-to-day check in lockstep instead of in two parallel universes.
Describe the check in a sentence — "a daily kitchen close-down covering extractor cleaning, gas isolation and fridge temperatures" — and the AI drafts a question set you refine. From idea to live checklist in five minutes. Useful for filling unexpected gaps quickly, or for managers who know what they need but not how to structure it.
Already have your checks documented somewhere else? Paste them in. The app reads each question's text and automatically picks the right question type — yes/no, numeric, multi-select, photo, signature — so you don't reformat 80 questions by hand. The fastest migration path off paper, spreadsheets, or another checklist app.
Start with a blank template, pick from twelve question types, attach documents and videos, link to Risk Assessments, set conditional logic, and save as a reusable group template. Full control for the cases where the standard library doesn't cover your operational reality.
Schedule any check on any pattern. Hourly between 09:00 and 20:00. Every Friday at 12:00. Every other day at 18:00. First Monday of the month. Every 90 minutes during service. Every weekday except Bank Holidays. RRULE-based recurrence covers every operational rhythm a UK service business actually runs — no edge cases, no awkward workarounds.
Reminders nudge the assignee before a scheduled check is due. If a check passes its window without being completed, a not-completed warning escalates to management, named team members or specific rota positions. Define how many reminders, how often, and to whom escalation goes. Nothing important slips because nobody was looking.
Some checks aren't recurring — a spot inspection after a customer complaint, a delivery quality check, a one-off pre-event walk, an end-of-night close-down on a quiet Sunday. Run any template ad-hoc with one tap. Same audit trail, same evidence capture, same dashboards as a scheduled check.
Assign by individual, by group ("all kitchen staff"), by role ("Duty Manager"), or by rota position ("whoever is on the 09:00 Bar Open shift"). The right people see the right checks — no more sending everyone everything. When the rota changes, assignments follow automatically.
Lock a question with a QR code so it can only be answered when the assignee scans the code at the right physical location. Place a QR inside a toilet roll holder for the hourly toilet check; behind the top shelf of the dry goods store for the weekly rotation (they can't answer until they've actually emptied the shelf); inside the fire panel for the weekly fire alarm test; under the bar mat for the closing cellar walk. The question doesn't unlock until the staff member is physically there.
Some checks should rotate through items week by week or day by day. Weekly fire alarm tests cycle through a different call point each week, so over a quarter every call point is exercised. Daily kitchen cleaning rotates through extractor grills one per day, so over a week all are clean. Sequential Answer questions automatically pick the next item in the rotation — no scheduling spreadsheet, no missed items.
Capture readings — fridge temp, fryer oil temp, freezer temp, ambient air, water temperature, hold temperatures, blast chiller cycles — with a defined safe range. If the reading is out of range, the answer flags red, an alert fires to the responsible person, and the issue lands in the traffic-light report instantly. No more lost stock from a freezer that failed at 22:00 and was discovered at 06:00.
Capture digital photographic evidence with a tap. Photos are timestamped, optionally geo-tagged, and attached to the specific question — not buried in a phone gallery. Defensible for insurance claims, litigation, regulator inspection and franchisor audits. Photo evidence is one of the most-cited reasons UK operators move from paper to digital.
Staff sign off completed checks digitally on the mobile app. Their name, signature and timestamp bind to the check — not a tickbox a colleague filled in afterwards. Accountability becomes evidenced, not implied. Useful for handover walks, opening/closing checks, and any check where personal sign-off matters legally or contractually.
Optional GPS capture proves the check happened where it should have. Geofence the check to fire only inside the venue, the unit, or the grounds — no completing the cellar walk from the car park, no recording the kitchen prep check from a sofa at home. Coupled with QR-locking, the operational integrity of every check is verifiable.
Outdoor checks — stable mucking-out, vehicle yard checks, holiday-park grounds inspections, soft-play outdoor areas, riding centre arenas, agricultural site walks — automatically log weather conditions at the time of completion. Useful for slip risk assessments, equine welfare records, outdoor-event H&S logs and any operation where conditions affect safety.
Attach safety documents, training videos and SOPs to the questions where staff need them most. Staff get one tap of access to the relevant safety information at the moment of doing the work. View time is tracked per staff member — defensible against "I wasn't shown how to do that safely" claims when something goes wrong months later.
Link individual questions to the relevant Risk Assessment or COSHH Assessment so staff have one-tap access to the safety context — what PPE to wear, what the spill procedure is, what the immediate first-aid response is — at the moment of doing the work. The assessment isn't in a folder upstairs; it's on the question they're answering.
Beyond photo-question types, any answer can carry an attached photo and additional written context. Found a leak under the sink during the Yes/No closing check? Tap, photo, type the detail. The next person to walk in tomorrow morning inherits the picture, not a gap.
Cellars, basements, dry stores, rural sites, freezer rooms, outbuildings, agricultural fields — offline-first mobile completion means the dead-zone areas no longer break the audit trail. Our native iOS and Android app stores assigned checks locally, accepts photos and signatures offline, and syncs everything when the phone next sees signal.
Mark any question as critical. The instant the answer triggers an alert (fire alarm fault, fridge out of range, safeguarding concern, security breach, equipment failure), an SMS, email and in-app notification fires to the named recipient — manager, area manager, head office, named role. No more "I told someone but they forgot to pass it on." No more 24-hour delays on issues that needed minutes.
Every site, every check, every question rolled up into a single traffic-light view. Green is fine, amber is watching, red is now. Area managers and head office see the operational picture in real time without ringing GMs. Drill from the estate-wide view down to a single question at a single site in two clicks.
Display a QR code on a poster — in toilets, at the entrance, by the kids' play area, on the pump, at the food prep window — and customers can scan to see when the relevant checks were last completed. Optional geofencing limits scanning to in-venue. Optional private feedback box lets a customer report an issue directly to your duty manager — before they post it publicly on Tripadvisor or Google Reviews.
Critical role-based checks are linked to specific rota positions. When you build next week's rota, the system flags any shift where the role with a critical check (e.g. "Senior Kitchen" for the 09:00 Kitchen Opening) isn't covered. You catch the gap at planning time, not at 08:55 with the doors about to open.
Critical alerts only fire to staff who are clocked in and on shift. The off-duty Area Manager doesn't get woken up at 03:00 by an issue at a 24-hour site — the alert routes to the on-shift overnight responder instead. Set escalation rules per role, time-of-day and severity.
Late completions, missed checks and consistently poor checklist standards from a particular staff member surface inside their HR record automatically. Performance conversations, training assignments and (if needed) disciplinary records have the evidence already linked. No more building a paper trail by hand.
When staff clock in, they're prompted with the checks due for their shift. If no one is clocked in (or everyone is on break) at the moment a scheduled check is due, an in-app alert lands with management so they can reassign on the spot — before the check is missed.
Every completed check — timestamps, GPS locations, photo evidence, digital signatures, attached documents, additional information — is stored in the cloud and viewable any time. PDF export is one click for inspectors, insurers, franchisors, landlords or board reporting. Records are retained for the full retention window your industry requires.
Build bespoke reports across multiple checklists, multiple sites and arbitrary date ranges. Stack the questions you care about, filter by region, zone or role, and schedule the report to email automatically — daily, weekly or monthly. Useful for franchisor reporting, head-office board packs, regulator preparation and insurance renewals.
A live operational snapshot — every site, every key check, current standing. Drill from the estate level to a single question at a single site in two clicks. Surfaced inside the AI Assistant Manager's morning brief so the leadership team starts the day with the picture, not the phone tree.
Answers from our UK-based onboarding team. Need something not covered? Book a walkthrough →